Laserfiche Rio

The Laserfiche Rio system allows medium to large enterprises to manage content, mitigate content-related risks, and put information to use for business people and processes. Laserfiche begins with basic content services, and adds document capture, library services, and a wide variety of other tools and functionality to improve the flow of business.

What is it?

The Laserfiche suite forms the core of CPS’ document management software offerings. Laserfiche allows for the electronification of paper documents through scanning and the import of electronic documents into a comprehensive management system.

The system grants users a wide variety of processing and search tools such as approvals, annotations, keyword and template searches, workflows and much more. Since 1987, more than twenty-eight thousand organizations worldwide—including federal, state and local government agencies and Fortune 1000 companies—have used Laserfiche to streamline document and business process management.

Laserfiche gives system administrators central control over their documents and media, including standards, security and auditing, while still offering flexibility to respond to changing needs. The Laserfiche product suite is built on top of Microsoft technologies and features a seamless integration with Microsoft Office applications. Laserfiche supports Microsoft SQL and Oracle platforms.

How does it work?

Laserfiche Rio

Media is introduced into the system. Paper documents are scanned or otherwise imaged and other media types (PDFs, Word documents, .wav files, photos, etcetera) are imported.

Documents are classified and metadata (information pertaining to or contained within the media) is entered/extracted/imported. Documents are also notated and cleaned up. These processes occur through automated means, manual means or a combination of both.

Documents and media enter the Laserfiche repository and go through a lifecycle with the help of previously extracted information (metadata), the Laserfiche Workflow product, and user involvement. The lifecycle of each class of document is different depending on the documents’ role in the organization where the system is being used. Typically, documents are OCRd (have their text optically recognized) early in this lifecycle process so users can find any document in the system by searching on any of the text contained in documents.

Eventually, each document or other piece of media reaches final disposition, meaning they no longer requires processing. Final disposition may involve the document being placed in an inactive volume, however, it may also see the document remaining available indefinitely for retrieval and distribution.

What else can it do?

Functionality of the baseline Laserfiche product includes document capture and image enhancement, storage and archiving for documents and unstructured information, easy-to-use document organization tools, annotation and metadata features, search and retrieval, collaboration and content distribution, and extensive security controls.

Core Features

  • User-friendly client interface for enterprise content management.
  • Flexible administration and repository management tools.
  • Document image capture.
  • Capture images from a digital camera or cell phone.
  • Image capture of electronic documents.
  • Export, print or e-mail different file formats directly from the Laserfiche repository.
  • Import and work with electronic documents, such as Word files or PDFs, alongside your scanned documents.
  • Search the contents of the entire repository (imaged and electronic documents) for a specific word or phrase.
  • Search the text of electronic documents, find what you need despite alternate spellings or typos, and see your search result hits in context to determine whether you've located the document you need.
  • Search for documents or folders based on their properties, user-defined metadata, or text.
  • Perform basic and advanced searches through simple user interfaces or with user-provided syntax.
  • Image and document tools annotate images with drawing tools, redactions, sticky notes, and attachments.
  • Add user-defined metadata such as tags, relationships between documents, and customized field information.
  • Collaborate with check-in/check-out, versioning, and document linking.
  • Store documents in Laserfiche directly from Microsoft Office.

System Administration

  • Administer your repository and server from a single installation on any workstation on the network with the Laserfiche Administration Console.
  • Monitor connections and port use, set up server administrators, and take your repository offline or online for maintenance.
  • Secure information using a flexible, granular security system to restrict access to folders, documents, or metadata.
  • Create or add users and groups to ensure that the right users have access to the right information.
  • Create user-definable metadata with which your users can add information to documents—and make them more searchable.
  • Manage administrative settings for your storage volumes, your full-text search engine, your recycle bin, and many other features.
  • Track changes to your contect repository using Audit Trail

Installation and Support

  • Server Installed on a central server computer, accessible through your network or via the web.
  • Works with an SQL database server and volume storage files that can be distributed to other hard drives or computers to reduce the load on your server and take advantage of additional storage space.

Security

Secure documents and metadata through access control lists, security tags, feature controls, and privileges.
  • Granular document control using inheritance and folder scope.
  • Organize users into groups for easier security maintenance.
  • Dynamic security using advanced filter expressions.
  • Recycle bin to protect against accidental or unauthorized deletions.
  • Secure deletions per DoD 5022.22 M compatible protocols.
  • Support for SSL secure communication.

Monitoring

  • Laserfiche Audit Trail
    Laserfiche Audit Trail enables Laserfiche system administrators to regularly review user activity, access the effectiveness of internal control mechanisms and demonstrate regulatory compliance.

Thin Client

  • Laserfiche Web Access
    Laserfiche Web Access is full web enablement for the Laserfiche system. Web Access gives users all of the system’s functionality, including scanning/capture, over any web browser.

Unlimited Servers

The Laserfiche Rio suite includes an unlimited number of Laserfiche Servers, offering tremendous flexibility in configuration. Expanding your Laserfiche Rio system to additional departments, satellite offices or divisions doesn’t require an additional procurement—it simply involves adding a new Laserfiche Server to your existing infrastructure.

  • Cluster servers and create a failover environment to provide end users seamless access to data.
  • Accommodate satellite offices that need their own servers.
  • Create separate servers to segregate sensitive data.
  • Establish a test environment.
  • Balance workflow load and volume distribution.

Innovative IT personnel can use Laserfiche Rio’s unlimited servers to create multiple configurations within their existing environment. Any named user can log onto any server connected to the network, delivering superior flexibility in data storage.

Additional Modules for Laserfiche Rio

  • Laserfiche Workflow
    Laserfiche Workflow is a highly flexible and powerful tool you can use to mirror your manual, paper collaborative processes in an automated, digital form within Laserfiche.

  • Laserfiche Software Assurance Plan (LSAP)
    Provides support and training, as well as the software updates, enhancements and forums available on the Laserfiche support site.

  • Laserfiche Quick Fields
    Laserfiche Quick Fields is comprised of a number of automated processing functions for scanned and imported documents. These automated procedures simplify the processing and refinement of unprocessed documents and unstructured information, creating documents that are imported into the Laserfiche repository with a high degree of usable and helpful schema without the need for human intervention.

What are the benefits?

Laserfiche offers faster access, better security, and process automation to your document and content management work process.

Laserfiche streamlines and modernizes content management, saving significant human, material and capital resources, reducing the need for data entry and preventing redundancy. Additionally, it fosters compliance and risk mitigation. It also prevents records loss.

Perhaps most notable is Laserfiche’s ability to make documents and other content centrally available.