School Districts: Along With Cyber Security, Must Rethink Enterprise Content Management
Officials are still cleaning up after a powerful cyber attack was uncovered at LA Unified School Districts. They are still investigating the impact of the attack. Luckily, district staff recognized the breach quickly and took fast action that may have averted an operational disaster.
At the same time, another school year has begun as their teachers manage the paperwork side of welcoming new students, each with records to be securely filed yet easily accessible for future grading, notes, and revisions.
Enterprise content management (ECM) is a technology-enabled approach that empowers schools to leverage structured and unstructured information in diverse formats and make it accessible and actionable across their organizations. Back to school got me thinking about the role of ECM in school districts. While generally not used for student records, Laserfiche is invaluable for performing back office functions, collaborating, and routing documentation for approvals.
In addition, ECM uses digital document technology to increase operational efficiency by managing multi-formatted documents, including:
PPT / IEP / 504 Plans
Continuing Education Unit (CEU) Tracking and Credentialing
Board Meeting Notes and Agendas
Critically, ECM is scalable across multiple campus locations, allowing remote staff to participate instantly in assessing documentation. Built-in workflow functionality offers unlimited document routing possibilities, including IEP approval email notifications based on specific document data conditions.
Additionally, with Laserfiche's full anytime/anywhere accessibility, there’s no doubt that security and privacy control across a school district would remain a concern. Alongside user-based permissions and security to the word level, Laserfiche ensures sensitive information is secured and in compliance with FERPA regulations. Still, no document will go unfound with ECM software. Automated email notifications alert staff and administration of incomplete tasks, keeping track of departmental productivity from managing facility records to budgets, invoices, payroll reports, and agendas. Furthermore, every view, edit, or document modification can be monitored and tracked with built-in history logs, versioning, and audit trails.
With the speed and reliability of Laserfiche, schools can focus less on the paper and more on the thing that matters most – student learning.