Why Manufacturers Benefit from Using Laserfiche (Part Three)
In prior posts, we’ve written about how manufacturers can benefit from using Laserfiche. For this piece, we thought it would be helpful to detail some use cases other than finance, which can be found in part two.
From recruiting and onboarding to training, payroll, and employee records management, Laserfiche helps manage this paper-rich environment filled with confidential documents—freeing up HR professionals to focus on employees rather than records. Laserfiche stores employee information securely and, with automated capture tools, can identify any missing documents from the employee’s file. Records managers can apply retention schedules to employee files, often seven to ten years, to their final disposition—when they are no longer required. Other processes like reviews and credentialing as a part of overall outcomes and achievements are monitored by the system, speeding reviews and ensuring staff targets are met on time.
In highly regulated environments like manufacturing, Laserfiche helps manufacturing satisfy the requirements of federal, state, and local mandates and automatically control document retention policies. Also, significantly, internal or external audits can be facilitated, CAPAS can be completed, and SOPs can be tracked. These features also allow you to easily facilitate audits and other compliance requirements, mitigating risks to increase profitability.
Contracting is another area where Laserfiche can improve manufacturing processes. Users can securely create, store, retrieve and even digitally sign contracts within the system. Automatic alerts can notify users of upcoming contract renewals, preventing contracts from lapsing or automatically renewing without being reviewed or renegotiated. Retention policy management can automatically archive historical documents to maximize and reduce unnecessary storage.
Laserfiche also improves operational efficiencies by streamlining the management of facilities, assets, policies and procedures, compliance documents, and environmental, health and safety information. As an enterprise solution, Laserfiche can efficiently serve processes that are both of compliance and operational importance–storing documents, related content, and data – such as CAD drawings, safety procedures, photos, and videos – in a central repository, providing users with instant access to the information they need.
Employees must read for training, order specifications, and other work-related purposes in manufacturing. Required reading can be distributed and tracked for compliance. Using Laserfiche, required reading documents can be sent to the appropriate employee; the employee can consume the content and change the template field value after completing the task. The system will then notify the manager and HR that the task is complete and auto-updated in the employee’s records.
Bills of Lading (BOL)
A bill of lading is one of the most critical documents in manufacturing. It serves three primary purposes: it acts as a receipt for shipment, evidences the contract of carriage, and serves as a document of title. A BOL contains all the details needed to process the movement of goods and invoice those goods correctly.
The BOL process can be made even more efficient when integrated with accounting processes, eliminating manual entry and validating BOL data with business systems. This integration gives the manufacturers several advantages, such as:
The ability to process more BOLs with fewer errors
Generating invoices faster with a shorter time to collection
Improve shipment times with higher throughput and fewer mistakes