Taming the Contract Process: How Laserfiche 12 and CPS Simplify Contract Management

Contract management is a foundational business process for every organization, particularly in the public sector. From vendor agreements to interagency memoranda of understanding (MOUs), contracts govern the relationships that enable day-to-day operations. Yet, managing those documents over their lifecycle—creation, negotiation, approval, compliance, renewal—can feel like wrangling a dozen paper tigers at once.

Missed deadlines, lost versions, unclear approval paths, and compliance risks aren't just frustrating—they’re costly. That’s why more organizations are investing in smarter systems that eliminate the guesswork and the paperwork from contract management.

Enter Laserfiche 12: Built for Contract Lifecycle Control

Laserfiche 12 is more than a document repository; it’s a powerful content services platform that enables complete lifecycle management of contracts. Whether you’re looking to centralize contract storage, enforce approval workflows, track key deadlines, or ensure secure access, Laserfiche 12 delivers the tools to do it all, digitally and securely.

Here's how it transforms contract management:

• Centralized Access: Store all contracts in a secure digital repository with powerful search capabilities. No more digging through emails or shared drives to find the latest version.

• Automated Workflows: Design and deploy routing workflows that mirror your internal approval processes. Get alerts for bottlenecks, ensure version control, and route contracts dynamically based on contract type, value, or department.

• Compliance and Audit Trails: Every step of the process is logged, from the user who views or edits a document to the time approvals are made. That makes audits easier and improves transparency.

• Retention and Renewals: Build retention schedules into the process and get reminders before contracts expire, so nothing falls through the cracks.

• Integration-Friendly: Laserfiche 12 plays well with others—it can be configured to exchange data with your financial systems, CRM, or procurement software.

Why CPS Is the Partner You Want in Your Corner

Laserfiche 12 is a powerful platform, but how it's implemented makes all the difference. That’s where CPS comes in. As a longtime Laserfiche Solution Provider with deep expertise in local government processes, CPS helps organizations build contract management solutions that reflect real-world complexity, without unnecessary bloat or confusion.

Here’s what sets CPS apart:

• Government-Savvy: CPS understands the accountability, transparency, and retention requirements unique to municipalities and special districts. Their solutions don’t just check technical boxes—they support public trust.

• Process Coaches, Not Just Technologists: CPS collaborates with departments to define and optimize the why behind each workflow step. That means more intelligent automation and greater internal adoption.

• Ongoing Partnership: Beyond go-live, CPS stays engaged. Whether it’s helping departments adjust to changing laws or scaling your solution to new contract types, CPS builds lasting relationships that keep the system working for you.

With Laserfiche 12 and CPS, contract management stops being a source of stress and starts being a strategic advantage. You’ll have visibility into every stage of the process, reduced risk, and the peace of mind that your organization is managing contracts effectively.