Why Laserfiche Avante and Rio Users Should Move to Laserfiche Cloud

For years, Laserfiche Rio and Avante systems have been the backbone of records management and workflow automation for thousands of organizations. However, the landscape has changed: enterprise content management today is not just about storing files; it is about delivering faster services, automating compliance, and ensuring your systems evolve as quickly as your community’s needs.

Laserfiche Cloud, especially when implemented with CPS, is the natural next step. Here’s why the shift is not just inevitable, it is urgent.

1. Lower Cost of Ownership

Cloud eliminates the hidden and rising costs of staying on-premises. With on-prem, you are responsible for hardware purchases, refresh cycles, server maintenance, backups, and IT labor. These expenses pile up invisibly over time. In the cloud:

• Costs are shifted to predictable annual subscriptions, classified as operating expenses (OPEX).

• Storage scales instantly without hardware purchases.

• Support and maintenance are included in your contract, simplifying your budgeting.

Instead of tying up capital in servers, you can invest in innovation.

2. Always Up-to-Date Technology

On-prem users wait for major version upgrades, often requiring expensive professional services. Laserfiche Cloud users receive updates automatically, about every three months.

• Major releases deliver new features and functionality.

• Minor updates and patches fix bugs and enhance security, usually deployed during off-hours to minimize impact.

This means your staff is always working with the latest tools without downtime or budget cycles holding you back.

3. Proven Security and Compliance

For public-sector organizations, compliance is not optional. Laserfiche Cloud simplifies it by:

• Encrypting all data at rest and in transit with industry-standard encryption.

• Hosting data in Amazon Web Services’ U.S. West region, across multiple redundant facilities.

• Performing backups four times a day, with a Recovery Point Objective of 6 hours and Recovery Time Objective of 4 working hours.

For agencies under scrutiny from state records laws, public records acts, and audits, this level of built-in compliance and disaster recovery is a game-changer.

4. Availability You Can Trust

Unlike on-premise systems that can fail with a power outage or server crash, Laserfiche Cloud is designed for reliability.

• Available 24/7, except for planned low-traffic maintenance windows.

• Transparent uptime reporting shows metrics, scheduled maintenance, and any incidents.

Plus, a Service Level Agreement (SLA) offers financial credits if uptime commitments are not met.

5. Simpler IT Management

Moving to the cloud reduces the burden on internal IT staff. No more babysitting servers, worrying about patches, or troubleshooting custom environments. That means your IT team can focus on higher-value projects, such as digital services and analytics, instead of infrastructure.

6. Easier Migration Than You Think

A common worry for on-premise clients is “What happens to our existing repository?” Laserfiche has solved this.

• The Repository Export Client transfers existing repositories into the Cloud.

• Workflows and forms can also be migrated (note: active processes do not transfer mid-run, but can be re-launched in the Cloud environment).

With CPS guiding the migration, continuity is protected.

Why CPS Is the Partner That Ensures Success

Technology is only half the equation. CPS makes the difference by aligning Laserfiche Cloud with your organization’s mission.

• Process Expertise: We do not just lift and shift; we optimize workflows for the Cloud.

• Trusted Systems: We specialize in compliance-ready deployments, including Laserfiche Vault.

• VIP Support: Hands-on coaching, proactive monitoring, and expert guidance ensure adoption sticks.

• Innovation Coaching: CPS helps you identify and scale the innovations you are already achieving.

As Claude Schott, CPS CFO, explains:“When organizations move to the Cloud with CPS, they are not just upgrading software; they are securing a future of smarter services, stronger compliance, and greater community trust.”

Staying on-premise means higher costs, heavier IT burdens, and growing risk. Moving to Laserfiche Cloud means predictable budgets, stronger security, simpler compliance, and always-current technology.

And with CPS as your partner, the move is not just safe, it is transformative. Together, we help municipalities and special districts build systems that deliver faster services, improve compliance, and future-proof their communities.

The time to move is now. Please let us know how we can assist you.